The wedding day is one of
the most memorable days of any would-be bride and bridegroom. Planning a
wedding requires much more than just making arrangements for the rituals and
the catering. You would want everything to be just perfect, from the decoration
to guest hospitality. However, tuning the details to make everything fall in
the right place can be a challenging task. Organizing an entire wedding is not
the job of an untrained person. It requires professional knowledge and
expertise in managing tasks efficiently and effectively. This is where the role
of a professional wedding coordinator is felt the most. The role of a wedding
coordinator is to deal with the organization and leadership of all the wedding-related
tasks like coordinating with the vendors, arranging for catering and decoration
and all other associated tasks to ensure that everything is well within the
budget.
(i)
Communicating
with the vendors
The wedding day comprises
of several vendors combining to make arrangements for the perfect ceremony and
reception. A professional wedding
coordinator usually maintains all the contacts and communication necessary
to make arrangements for a wedding. Some of the commonly required vendors for a
wedding occasion include caterers, rental equipment, florists, dress designers,
reception venues, a band or a DJ and any other theme-specific necessities. The
coordinator will contact those vendors with whom he has had a pleasant past
experience. He will proceed to make such arrangements so that the couple
satisfied with all aspects of the preparation.
(ii)
Working
in Coordination with the wedding party
The coordinator not only
has to maintain proper channels of communication with the external vendors but
also communicates with the flower girls, bridesmaids, groomsmen, ring bearers,
parents and other attendants who have a role to play in the wedding ceremony. The
coordinator is in charge of providing necessary instructions to the best man
and the maid of honor when to deliver their speech during the dinner. Any
attendants having any queries relating to the day of the wedding need to
contact the coordinator directly instead of the groom, bride or the parents.
(iii)
Role
at the reception
The job of a wedding coordinator does not end
with the completion of the ceremony. He takes the responsibility of directing
the invitees to the location of the reception. He keeps a check on the service provided
by the caterers to make sure that the guests are served well. When gifts are
brought to the reception, the coordinator makes proper arrangement for keeping
the gifts at an appropriate location to be carried to the ultimate destination.
The final duties include managing the dinner, raising toasts, special dancing
arrangements and arranging for thank-you announcements.
Choosing the right wedding coordinator
While every potential the client wants to hire a coordinator who is qualified and experienced in his
field of work, it is important to identify someone who
is patient enough to
understand and execute the instructions and desires of the client to the best
extent possible. To identify the right coordinator, you need to –
Ø Utilize
available resources like seeking references from family and friends or someone
who possess some knowledge in such fields.
Ø Research for their online presence to know more about their services. You can browse through customer reviews posted on the website to know the pros and cons of hiring a specific service.
Ø Arrange for a face-to-face meeting. This will help you to know in detail about the person and make it easier for you to take your final decision of hiring or rejecting the coordinator.
Ø Read the contract carefully. Before initiating the work process you need to enter into a legal arrangement with the coordinator so that there is a binding arrangement between both the parties.
Ø Research for their online presence to know more about their services. You can browse through customer reviews posted on the website to know the pros and cons of hiring a specific service.
Ø Arrange for a face-to-face meeting. This will help you to know in detail about the person and make it easier for you to take your final decision of hiring or rejecting the coordinator.
Ø Read the contract carefully. Before initiating the work process you need to enter into a legal arrangement with the coordinator so that there is a binding arrangement between both the parties.
Conclusion
Once you assign the
responsibility of making all arrangements for your auspicious wedding day just
sit back and relax. Rest assured that the job of planning for your wedding lies
in the hands of a professionally qualified expert.
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